"Our per-seat bill climbs every time we hire."
One flat license per server. Add people without watching the invoice grow.
Self-hosted email for business
Your company's email,
Your company's email,
on your own server.
A complete mail platform — SMTP, IMAP, webmail, and built-in spam & phishing protection — under one flat annual license. No per-seat fees. No third party reading your mail.
You hold the keys
GDPR-friendly data residency
No per-mailbox pricing
Deploys in minutes
Email shouldn't cost you control
The everyday frustrations of renting your inbox from a hosting giant — and how Polozhevets fixes each one.
"We don't really know who can read our mail."
Your mail lives on your server — no third party scans, mines, or stores it.
"Compliance keeps asking where our data lives."
You choose the host and the country, with full data residency for GDPR and audits.
"Our mail keeps landing in spam."
Built-in DKIM, SPF, and DMARC with copy-paste DNS records get you inbox-ready.
"Bots hammer our login all day long."
Per-IP and per-account rate limiting shuts down password-guessing automatically.
"We're locked into one vendor's ecosystem."
Standard SMTP and IMAP — keep your clients and move your mailboxes whenever you want.
Stop renting your inbox
Hosted suites bill you per user, every month — and your mail lives on their servers, under their rules.
Predictable cost
One license per server, not per person. Onboard a whole team without watching a per-seat bill climb month after month.
Your data, your jurisdiction
Mail and attachments stay on hardware you choose, where you choose — a cleaner GDPR and confidentiality story for clients and auditors.
No lock-in
Standard SMTP and IMAP. Use Apple Mail, Outlook, Thunderbird, or the built-in webmail. Your mailboxes are yours to move, anytime.
Built for teams who can't outsource trust
Polozhevets fits organizations where email privacy, cost control, and data ownership genuinely matter.
Law & accounting firms
Client confidentiality and privilege mean sensitive mail can't sit on a third party's servers. Keep it in-house, in your jurisdiction.
Regulated industries
When auditors ask where the data lives, point to your own server — not a shared cloud you can't inspect.
Fast-growing teams
Hiring quickly? A flat per-server license means onboarding ten people costs the same as onboarding one.
Technical teams
You want root access, not a locked-down control panel. Deploy on your own infrastructure and own the whole stack.
Companies leaving Big Tech
Moving off Google Workspace or Microsoft 365? Get the same mailboxes without the data mining or the per-seat meter.
Cost-conscious businesses
One predictable annual cost beats a per-user subscription that scales against you as the team grows.
Everything you need, in one box
A full mail stack — no add-ons to buy, no integrations to stitch together.
SMTP & IMAP
Send and receive over all the standard, encrypted mail ports with STARTTLS and implicit TLS. Connect any mail client your team already uses.
Webmail included
A clean, fast browser client for reading, composing, searching, and organizing mail — nothing to install on every device.
Spam & phishing guard
Per-user Bayesian filtering, RBL checks, and SPF/DKIM verification — plus phishing detection for spoofed domains, lookalike senders, and credential-harvesting links.
Inbox-ready deliverability
Auto-generated DKIM, SPF, and DMARC with copy-paste DNS records, so your mail lands in the inbox instead of the spam folder.
Hardened by default
Encrypted connections with auto-renewing certificates, plus per-IP and per-account rate limiting that shuts down password-guessing attacks.
Admin in one place
Manage users and mailboxes, view DNS configuration, and monitor the server from a single dashboard.
One-command deploy
A single command brings the whole stack up on any Linux server — ARM64 or x86 — so you're live in minutes.
Know your mail will land in the inbox
A built-in deliverability score continuously checks the signals inboxes care about — SPF, DKIM, DMARC, reverse DNS, and blocklists — and tells you exactly what to fix.
A
100/100
Inbox-ready. Your authentication and reputation signals look strong.
✓SPF recordPublished & aligned
✓DKIM signingKey matches
✓DMARC policyEnforced
✓Reverse DNS (PTR)Aligned
✓Blocklist statusNot listed
Up and running in three steps
Deploy
Spin up the containers on any Linux VPS. TLS certificates are issued and renewed for you automatically.
Configure DNS
Copy the generated MX, SPF, DKIM, and DMARC records from the admin panel into your DNS provider.
Send mail
Create user accounts, connect any email client or use the built-in web interface.
One license. No per-seat creep.
A flat annual license per server — host as many people as your plan allows, with no monthly per-user bill. All prices excl. VAT.
Micro
€99
per year
- 1 server instance
- Up to 10 mailboxes
- 1 domain
- Email support
- Updates included
Starter
€499
per year
- 1 server instance
- Up to 50 mailboxes
- 1 domain
- Email support
- Updates included
Business
€1,299
per year
- 1 server instance
- Unlimited mailboxes
- Unlimited domains
- Priority support
- Updates included
Enterprise
Custom
—
- Multi-instance licensing
- Unlimited mailboxes
- Unlimited domains
- Dedicated support
- SLA available
How it compares
The same mailboxes, without the per-seat meter — and your data stays yours.
| Polozhevets | Hosted email suites | |
|---|---|---|
| Pricing model | Flat license per server | Per user, per month |
| Cost for 50 mailboxes | €499 / year | ≈ €3,600–7,200 / year* |
| Where your mail lives | Your server, your country | Vendor's cloud |
| Data scanned by the provider | Never | Per their terms |
| Standard SMTP / IMAP clients | Yes | Yes |
| Spam & phishing protection | Built in | Built in |
| Add a mailbox | Free, within plan | Another monthly seat |
| Lock-in | None — open standards | Migration required to leave |
*Illustrative: 50 users × ≈ €6–12 per user/month for common business email plans. Your figures will vary by vendor and tier.
Technical details
Email standardsSMTP · IMAP · STARTTLS & implicit TLS
AuthenticationDKIM · SPF · DMARC signing & verification
EncryptionTLS with auto-renewing certificates
AccessAny standard mail client · built-in webmail
DeploymentContainerized · runs on your own server
PlatformLinux · ARM64 or x86_64
LicenseCommercial / per-instance
Server requirements
What you need to run Polozhevets Mail Server.
OSAny modern Linux distribution
ArchitectureARM64 or x86_64
RAM2 GB minimum (4 GB recommended for 50+ mailboxes)
StoragePersistent storage for mail and attachments
RuntimeDocker & Docker Compose
NetworkingStandard email & web ports reachable
DomainYour own domain with access to its DNS
Frequently asked questions
Will my mail actually land in the inbox?
Yes. The admin panel generates DKIM, SPF, and DMARC records with copy-paste values for your DNS provider, and outbound mail is signed automatically. Once your DNS is set and your server has a clean IP and reverse DNS, you get the same deliverability footing as any properly configured mail host.
Can I keep using Apple Mail, Outlook, or Thunderbird?
Absolutely. Polozhevets speaks standard SMTP and IMAP, so any mail client connects the same way it would to any provider. There's also a built-in webmail client for browser access with nothing to install.
How is it secured?
Connections are encrypted with TLS (STARTTLS and implicit TLS) using auto-renewing certificates. Logins are protected by per-IP and per-account rate limiting to stop password-guessing, and inbound mail runs through Bayesian spam filtering, RBL checks, SPF/DKIM verification, and phishing detection.
Where is my data stored?
Entirely on the server you deploy to — mail, attachments, and accounts never leave your infrastructure. You choose the host and the jurisdiction, which keeps your GDPR and confidentiality story simple.
How long does setup take?
Deployment is a single command on any Linux VPS (ARM64 or x86), and TLS certificates are issued and renewed automatically. Most of the elapsed time is DNS propagation after you paste in the records the admin panel generates for you.
What happens if I outgrow my plan?
Move up a tier for more mailboxes or domains — there's no migration, just a license change. Because everything is built on open standards, you're never locked in, and Enterprise licensing is available for multiple instances and SLAs.
Do I need to be a mail-server expert?
No. The defaults are production-ready and the admin panel walks you through users and DNS. You do need a server, a domain, and the ability to add DNS records — and our team can help you get the first deployment right.
Get in touch
Tell us about your team and we'll follow up within a business day.