"Our per-seat bill climbs every time we hire."
Buy a license once. Add mailboxes within your plan without a rising monthly invoice.
Self-hosted business email
Own your email.
Own your email.
Pay once.
SMTP, IMAP, webmail, spam protection, and inbox-ready deliverability on your server. One-time license. First year of support included. No per-seat fees.
You hold the keys
GDPR-friendly data residency
No monthly per-user bill
Live in minutes
Email shouldn't cost you control
The everyday frustrations of renting your inbox from a hosting giant — and how Polozhevets fixes each one.
"We don't really know who can read our mail."
Your mail lives on your server — no third party scans, mines, or stores it.
"Compliance keeps asking where our data lives."
You choose the host and the country, with full data residency for GDPR and audits.
"Our mail keeps landing in spam."
DKIM, SPF, DMARC, plus a live deliverability score so you know you're inbox-ready.
"We need info@ and sales@ without extra seats."
Aliases, plus-tags, and catch-all routing — set them in the admin panel.
"We're locked into one vendor's ecosystem."
Standard SMTP and IMAP — keep your clients and move your mailboxes whenever you want.
Stop renting your inbox
Hosted suites bill you per user, every month — and your mail lives on their servers, under their rules.
Buy once, own it
A one-time license covers your server. First year of support and updates is included — then renew support only if you want it.
Your data, your jurisdiction
Mail and attachments stay on hardware you choose, where you choose — a cleaner GDPR and confidentiality story for clients and auditors.
No lock-in
Standard SMTP and IMAP. Use Apple Mail, Outlook, Thunderbird, or the built-in webmail. Your mailboxes are yours to move, anytime.
Built for teams who can't outsource trust
Polozhevets fits organizations where email privacy, cost control, and data ownership genuinely matter.
Law & accounting firms
Client confidentiality and privilege mean sensitive mail can't sit on a third party's servers. Keep it in-house, in your jurisdiction. See our Trust & security page.
Regulated industries
When auditors ask where the data lives, point to your own server — not a shared cloud you can't inspect. Trust & security for law and finance buyers.
Fast-growing teams
Hiring quickly? A one-time license means onboarding ten people doesn't add ten monthly seats.
Technical teams
You want root access, not a locked-down control panel. Deploy on your own infrastructure and own the whole stack.
Companies leaving Big Tech
Moving off Google Workspace or Microsoft 365? Same mailboxes — without the data mining or the per-seat meter.
Cost-conscious businesses
Pay once for the software. Keep running forever. Optional support after year one keeps updates and help available.
Everything you need to run business email
A full stack — protocols, webmail, admin, deliverability, and reliability — without stitching five products together.
SMTP & IMAP that work with your apps
Encrypted ports with STARTTLS and implicit TLS. Full IMAP for Apple Mail, Outlook, and Thunderbird — including MOVE, search, and subscribe.
Webmail people actually use
Read, reply, reply-all, and forward in a clean browser UI. Signatures and vacation autoresponders are built in — not an afterthought.
Aliases, catch-all & send-as
Route info@, sales@, and user+tag addresses to the right mailbox. Let people send as their aliases when you allow it.
Admin without the command line
Create, suspend, and delete users. Reset passwords. Manage aliases and catch-all. Purge a mailbox when someone leaves — cleanly.
Inbox-ready deliverability
Copy-paste DKIM, SPF, and DMARC. A live deliverability score checks authentication, reverse DNS, and blocklists before you go live.
Spam & phishing guard
Per-user Bayesian filtering, RBL checks, SPF/DKIM verification, and phishing detection for spoofed domains and credential-harvesting links.
Mail that doesn't disappear
Outbound queue with automatic retries. Permanent failures generate bounce notices so senders know — no silent drops.
Hardened by default
Auto-renewing TLS, security headers, rate-limited logins, and private DKIM keys stored on disk — not exposed in the admin API.
One-command deploy
Bring the stack up on any Linux VPS — ARM64 or x86 — and start creating mailboxes in minutes.
Know your mail will land in the inbox
A built-in deliverability score continuously checks the signals inboxes care about — SPF, DKIM, DMARC, reverse DNS, and blocklists — and tells you exactly what to fix.
A
100/100
Inbox-ready. Your authentication and reputation signals look strong.
✓SPF recordPublished & aligned
✓DKIM signingKey matches
✓DMARC policyEnforced
✓Reverse DNS (PTR)Aligned
✓Blocklist statusNot listed
Up and running in three steps
Deploy
Spin up the containers on any Linux VPS. TLS certificates are issued and renewed for you automatically.
Configure DNS
Copy the generated MX, SPF, DKIM, and DMARC records from the admin panel into your DNS provider.
Send mail
Create user accounts, connect any email client or use the built-in web interface.
Simple pricing. Pay once.
One-time license per server. First year of support & updates included. After that, renew support yearly only if you want it. All prices excl. VAT.
Micro
€199
one-time
Year 1 support included.
Then €49 / year to renew.
Then €49 / year to renew.
- Up to 10 mailboxes
- 1 domain
- Full product features
- Email support (year 1)
- Software updates (year 1)
Starter
€699
one-time · most popular
Year 1 support included.
Then €149 / year to renew.
Then €149 / year to renew.
- Up to 50 mailboxes
- 1 domain
- Full product features
- Email support (year 1)
- Software updates (year 1)
Business
€1,799
one-time
Year 1 support included.
Then €349 / year to renew.
Then €349 / year to renew.
- Unlimited mailboxes
- Unlimited domains
- Full product features
- Priority support (year 1)
- Software updates (year 1)
Enterprise
Custom
multi-server & SLA
Support & SLA tailored to you.
Talk to us about your setup.
Talk to us about your setup.
- Multi-instance licensing
- Unlimited mailboxes & domains
- Dedicated support channel
- SLA available
- Onboarding help
How it works: pay once for the license → run the software as long as you want → renew yearly support only if you want updates and help after year one. No per-user fees. Ever.
Need a server too? Assistance choosing and setting up a virtual mail server for your location is available free of charge upon request — just ask.
What does it cost for your team size?
Pick a headcount. Google figures use current EU annual-commit list prices (excl. VAT). Polozhevets is one-time + optional support after year 1.
Polozhevets
€199 once
Micro license · year 1 support included · then €49/yr if you renew
Google Workspace (illustrative)
≈ €816–1,632 / year
10 × €6.80–13.60 / user / month (Starter–Standard, annual commit)
Year one: you pay the license once. Google keeps billing every year. Add a small VPS (~€5–20/mo) on your side — still typically far below per-seat mail.
How it compares
Same professional email — without the rent-forever model.
| Polozhevets | Hosted email suites | |
|---|---|---|
| Pricing model | One-time license + optional yearly support | Per user, every month |
| Cost for 20 mailboxes | €699 once (+ €149/yr support after year 1) | ≈ €1,600–3,300 / year* |
| Cost for 50 mailboxes | €699 once (+ €149/yr support after year 1) | ≈ €4,000–8,200 / year* |
| Where your mail lives | Your server, your country | Vendor's cloud |
| Data scanned by the provider | Never | Per their terms |
| Aliases & catch-all | Built in | Usually yes |
| Standard SMTP / IMAP clients | Yes | Yes |
| Spam & phishing protection | Built in | Built in |
| Add a mailbox | Free, within plan | Another monthly seat |
| Lock-in | None — open standards | Migration required to leave |
*Illustrative Google Workspace EU annual-commit list prices ≈ €6.80–13.60 per user/month (Starter–Standard), excl. VAT. Your figures will vary by vendor and tier. See the team-size calculator under Pricing.
Technical details
Email standardsSMTP · IMAP · STARTTLS & implicit TLS
WebmailSignatures · vacation autoresponder · reply / reply-all
RoutingAliases · plus-addressing · catch-all · send-as
AuthenticationDKIM · SPF · DMARC signing & verification
ReliabilityOutbound queue with retry · bounce / NDR notices
EncryptionTLS with auto-renewing certificates · security headers
AccessAny standard mail client · built-in webmail
DeploymentContainerized · runs on your own server
PlatformLinux · ARM64 or x86_64
LicenseCommercial · one-time per instance · year-1 support included
Server requirements
What you need to run Polozhevets Mail Server.
OSAny modern Linux distribution
ArchitectureARM64 or x86_64
RAM2 GB minimum (4 GB recommended for 50+ mailboxes)
StoragePersistent storage for mail and attachments
RuntimeDocker & Docker Compose
NetworkingStandard email & web ports reachable
DomainYour own domain with access to its DNS
Common questions & concerns
Will my mail actually land in the inbox?
Yes. The admin panel generates DKIM, SPF, and DMARC records with copy-paste values for your DNS provider, and outbound mail is signed automatically. A built-in deliverability score checks authentication, reverse DNS, and blocklists so you know you're inbox-ready before go-live.
Is this a full Google Workspace or Microsoft 365 replacement?
No — Polozhevets replaces business email (SMTP, IMAP, webmail), not the whole suite. Many teams keep a lighter docs or calendar tool and still cut the per-seat mail bill while owning their mailboxes.
We also need Docs, Drive, Meet, or Calendar — what then?
Keep the collaboration tools you need (or switch to lighter alternatives) and run mail on Polozhevets. You are not forced into an all-or-nothing cutover; owning email is the part that removes the rising mailbox meter and puts data residency under your control.
How do we move years of existing mail?
Mailboxes move with standard IMAP tools and clients. We guide the switch as part of onboarding and support — you are not left alone with years of history. Ask when you contact us if you want help planning the cutover.
Can I keep using Apple Mail, Outlook, or Thunderbird?
Absolutely. Polozhevets speaks standard SMTP and IMAP, so any mail client connects the same way it would to any provider. There's also a built-in webmail client with signatures and vacation autoresponders.
How does pricing work?
You pay once for a license sized to your mailbox count. The first year of support and updates is included. After that, renew support yearly if you want continued updates and help — or keep running the version you have. There are never per-user fees.
What if I don't renew support after year one?
Your license stays valid and the server keeps running. You simply stop receiving new product updates and email support until you renew. Renewing is a simple yearly subscription matched to your plan.
What if something breaks, or our IT person leaves?
Year one of support and updates is included with every license. After that you can renew yearly support. We also help free of charge with choosing and setting up a VPS for your location so day-one operations are not a mystery.
What if your company disappears?
Your mail and accounts live on your server, not ours. The product speaks standard SMTP and IMAP, so you keep running and can move to another stack later if you ever need to. You are not renting a black-box inbox you cannot export.
What about backups and disaster recovery?
Mail and attachments persist on the storage you attach to your server. Use your VPS provider's snapshots or backup product for disaster recovery — we help you pick a host that offers that when you ask for free setup assistance.
How is it secured?
Connections are encrypted with TLS using auto-renewing certificates. Logins are rate-limited. Inbound mail runs through spam filtering, RBL checks, SPF/DKIM verification, and phishing detection. Security headers and careful key storage are built into the stack.
Where is my data stored?
Entirely on the server you deploy to — mail, attachments, and accounts never leave your infrastructure. You choose the host and the jurisdiction, which keeps your GDPR and confidentiality story simple.
Will providers block our IP or put us on spam lists?
Deliverability needs a proper VPS with a clean IP and reverse DNS — not a residential connection. The deliverability score checks authentication, PTR, and blocklists before you go live. We help you choose a suitable host for your location free of charge upon request.
Why not just use free open-source mail software?
You can — if you want to assemble, harden, and operate it yourself. Polozhevets is a commercial product: polished webmail and admin, a built-in deliverability score, and human help for purchase and setup. You pay once for the license, not for endless DIY weekends.
How long does setup take?
Deployment is a single command on any Linux VPS (ARM64 or x86), and TLS certificates are issued and renewed automatically. Most of the elapsed time is DNS propagation after you paste in the records the admin panel generates for you.
What happens if I outgrow my plan?
Move up a tier for more mailboxes or domains — there's no mailbox data move required for a license upgrade, just a plan change. Enterprise is available for multiple instances and SLAs.
Do I need to be a mail-server expert?
No. The defaults are production-ready and the admin panel walks you through users, aliases, DNS, and deliverability. You need a server, a domain, and DNS access — and we can help you get the first deployment right during your included support year.
Can you help me buy and set up a VPS?
Yes. Assistance in purchasing and setting up a virtual mail server based on your location needs is available free of charge upon request. Tell us where you need the data to live when you get in touch.
Ready to own your email?
Tell us about your team. Worried about migration or Docs/Drive? Ask us. Need a VPS for your location? That help is free upon request.
What happens next
- We reply within one business day (usually sooner).
- We confirm plan, mailbox count, and where the server should live.
- You get a license quote or invoice, a deploy path, and free VPS help if you want it.
Message received
Thanks — you're in the queue. Here's exactly what happens next:
- Within one business day we email you at the address you gave.
- We'll confirm your plan, mailbox count, and jurisdiction for the server.
- You'll get a license quote or invoice, a clear deploy path, and — if you asked — free help buying and setting up a VPS.
- Questions in the meantime? Write to [email protected].